Job Details

JOB SUMMARY

Performs entry-level human resources administrative and technical assistance work. Work involves assisting with human resources administrative and technical support activities within a human resources management program. Works under close supervision with minimal latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

A. Enters and processes requests for human resources actions; ensures compliance with policies, procedures, rules, and regulations; and prepares, reviews, and processes correspondence, reports, forms, and other related documentation.

B. Performs data entry, retrieval, and data searches; identifies discrepancies and coordinates corrections; assists in tabulating, posting, and entering time and leave records; assists in maintaining files and record keeping systems to include automated information systems; and assists in the maintenance of computer databases.

C. Provides technical assistance regarding processes and operating procedures; assists in implementing solutions to problems and new procedures; and assists in the execution of policies and procedures.

D. Screens and verifies applicant information and required documents; completes notifications to applicants and employees regarding required actions, form completion, and appointments; and assists in scheduling training for employees

E. May perform criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.

* Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Human resources, customer service, clerical, secretarial, administrative support, program administration, public administration, financial operations, auditing, or technical program support experience preferred.

3. Computer operations experience preferred.

* If required, must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. If required, must maintain TLETS access eligibility for continued employment in position. For details see:

B. Knowledge and Skills

1. Knowledge of the principles and practices of human resources management.

2. Knowledge of office practices and procedures.

3. Knowledge of applicable state and federal laws, rules, regulations, and statutes.

4. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

5. Skill to communicate ideas and instructions clearly and concisely.

6. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.

7. Skill to interpret and apply rules, regulations, policies, and procedures.

8. Skill in the use of computers and related equipment in a stand-alone or local area network environment.

9. Skill to prepare and maintain accurate records, files, and reports.

10. Skill to review technical data and prepare technical reports.

11. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.

12. Skill to type 45 words per minute (with no more than 10 errors) preferred.

C. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 45 lbs. and over, perceive depth, operate a motor vehicle, and operate motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.

The Texas Department of Criminal Justice (TDCJ) is transitioning to a new online application system to help streamline and expedite the process. All submissions for this position must be submitted through the new application system. Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted.

Questions regarding the position or application process can be directed to the contact person's email address.

Shelbie Morrow

Human Resources Headquarters

2 Financial Plaza, STE 600

Huntsville, TX 77340

PH (936-###-####)

EMAIL (...@tdcj.texas.gov)