Job Details

Job DescriptionJob Description

Clayton Services is searching for an Accounts Payable Specialist to join a thriving company in Willis, Texas. The Accounts Payable Specialist will be responsible for processing vendor invoices, reconciling vendor statements, maintaining accurate payment documentation, and supporting the accounting department with daily accounts payable functions.

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Job Type: Direct Hire
Pay Rate: $52,000 - $62,400
Benefits: Medical, dental, vision, 401(k), PTO, and more.

Accounts Payable Specialist Responsibilities:

• Process vendor invoices, purchase orders, packing slips, and related documentation accurately and on time
• Review invoices for proper approvals, coding, supporting documentation, and payment readiness
• Match invoices to purchase orders and receiving documents before submitting for approval
• Enter invoice details into the accounting system with accurate account codes, job numbers, and classifications
• Maintain vendor records, including W-9 documentation and payment information
• Review invoice amounts, sales tax, and supporting documents for accuracy
• Research and resolve invoice discrepancies, payment questions, and vendor account issues
• Reconcile vendor statements and follow up on past-due items or missing documentation
• Process payments to vendors and employees, including check runs and related reporting
• Coordinate with internal team members to resolve purchase order, invoice, or documentation issues
• Maintain organized vendor files, payment records, and supporting documentation
• Handle confidential financial information with professionalism and discretion
• Provide occasional clerical or front office support as needed
• Perform other duties as assigned

Accounts Payable Specialist Skills and Abilities:

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work successfully in a deadline-driven accounting environment
• Strong written and verbal communication skills
• Ability to communicate professionally with vendors, employees, and internal departments
• Ability to identify discrepancies and resolve issues in a timely manner
• Strong basic math skills
• Ability to maintain confidentiality when handling financial information
• Proficiency with Microsoft Office
• QuickBooks experience is preferred
• Ability to operate standard office equipment, including phones, printers, copiers, and calculators

Accounts Payable Specialist Education and Experience:

• High school diploma or GED is required
• A minimum of five years of related accounts payable or accounting support experience is required
• Previous experience processing vendor invoices, reconciling statements, and maintaining payment documentation is required
• Previous experience with purchase orders, invoice coding, and payment processing is preferred
• Previous experience working in QuickBooks is preferred

Accounts Payable Specialist - Immediate need. xhqgsiq Apply today!